Article I: Definition of Terms

1. The term “College” means Pomona College.
2. The term “student” includes all persons taking courses at the College both full time and part time or Claremont Colleges’ students who reside in Pomona’s residence halls. Persons not officially enrolled for a particular term but participating in study abroad or domestic exchange or on leave from the College are considered students.
3. The term “faculty member” means any person hired by the College to conduct classroom activities, or emeriti faculty.
4. The term “college official” includes any person employed by Pomona College, performing assigned administrative or professional responsibilities. It also includes Campus Safety officers, administrators at other Claremont Colleges or at the Claremont University Consortium.
5. The term “member of the college community” includes any person who is a student, faculty or staff member, college official or any other person employed by Pomona College. It also includes faculty, students and staff at the other Claremont Colleges or at the Claremont University Consortium. A person’s status in a particular situation shall be determined by the Vice President and Dean of Students.
6. The term “advisor” means any member of the college community who assists a student in responding to charges or in participating in any Judiciary Council hearing. An advisor may be any student, faculty or staff member at the Colleges or CUC who is not an attorney or a member of the Judiciary Council. Students are strongly encouraged to have an advisor when they appear before a judicial panel. The Dean and the Judiciary Council Chair shall inform respondents of their right to an advisor.
7. The term “college premises” includes all land, buildings, facilities and other property in the possession of or owned, used or controlled by Pomona College and the other Claremont Colleges and CUC (including adjacent streets and sidewalks).
8. The term “organization” means any number of persons who have complied with the formal requirements for College registration as a campus organization.
9. The term “collection of individuals” for the purpose of all judicial matters shall refer to any number of persons as defined by their collective actions, collective presence, or collective involvement in a violation of the Student Code.
10. The term “group” means any number of persons who are identifiable as a collective in the opinion of the College. These may include but are not limited to theme groups, sponsor groups, hallways, sports teams, and nationally recognized organizations.
11. The term “judicial body” means any person or persons authorized to determine whether a student has violated the Student Code and to impose sanctions. Judicial bodies at Pomona include the hearing panels of the Judiciary Council (including Penalty Boards and Appeals Boards), the Student Affairs Committee, the Vice President and Dean of Students and the Associate Deans of Students and of Campus Life.
12. The term “legal counsel or attorney” means any individual who has earned a degree from an accredited law school and is properly licensed to practice law.
13. The term “jurist or retired jurist” means any individual who has served as a judge in a court of law and has been selected by the Pomona College President or the President’s designee to preside at a hearing of the Judiciary Council when legal counsel is present.
14. The term “appellate board” means any person or persons authorized to consider an appeal from a judicial body’s determination that a student has violated the Student Code. Appellate boards at Pomona include the hearing panels of the Appeals Board and, in some cases, the President of the College.
15. The term “shall” is used in the imperative sense.
16. The term “may” is used in the permissive sense.
17. The Vice President and Dean of Students is designated by the Pomona College President and the Student Affairs Committee of the faculty to be responsible for the administration of the Student Code.
18. The term “policy” is defined as the written regulations of the College as found in, but not limited to, the Student Code, the Student Handbook and the College catalogue.
19. The term “complainant” refers to the individual(s) initiating a complaint of a violation of the Student Code. In some cases the College may be the complainant.
20. The term “respondent” refers to the person(s) or group cited in the complaint who allegedly violated the Student Code.
21. The term “victim” refers to the individual(s) harmed by the alleged offense.
22. The term “community representative” means a faculty member or a college official whose role is to collect the facts of the case in a conscientious, impartial and fair manner. The Community Representative shall interview those with knowledge of the situation, review relevant documents and present an unbiased view of the alleged violation of the Student Code to the Judiciary Council or the Student Affairs Committee. To ensure a complete presentation of the facts, the Community Representative may request those possessing pertinent information to appear before the hearing panel. Annually the Executive Committee shall appoint four members of the faculty and the Vice President and Dean of Students shall appoint three members of the Student Affairs staff who will comprise the pool from which the Community Representative for a particular case will be drawn by the Vice President and Dean of Students. Other faculty and staff may also be asked by the Vice President and Dean of Students as needed to serve in this capacity.
23. The term “charge sheet” means a written statement of the provisions of the Student Code alleged to be violated and the factual circumstances surrounding the alleged violation.
24. The term “possession” means to have an item on your person or in an area for which you are responsible such as a residence hall room or an automobile. A student takes possession of a residence hall room by picking up a key, moving into a room, or by failing to notify the Office of Campus Life by the 10^th day of the semester that she or he does not intend to occupy a room drawn by or assigned to the student. Students are responsible for all items in their possession including but not limited to contraband items.
25. A “guest” is anyone other than a parent who is visiting a Pomona student who is not himself or herself a Pomona student. See “guests ” section in the Life on Campus and Residence Halls chapter in this handbook.